Last Updated October 2017
The Library Collection Development Policy provides a framework for the development and management of the Library Collections. It ensures that the collections are developed in accordance with the Library Mission Statement
Library Mission Statement
“The mission of the Dublin Business School Library is to provide efficient, appropriate and effective information services to facilitate the learning, teaching and research objectives of the College.”
Principles for collection development
Collection development is the process by which the library assesses, selects, and withdraws material. The Library Collection is developed with the following principles in mind at all times:
Equitable access to the Library collection should be available for all registered Library users
Input is desirable from both academic staff and the student body
Collection development should be in line with strategic and academic developments in the college, developments in the library and information sector, developments in the publishing sector, and technological developments
Material is acquired by the library in a range of media across all subject areas. There should be an effective combination of print, non-print and electronic resources. Separate annual budget allocations are made for the following formats: electronic databases; electronic journals; print journals; print books; eBooks; and audiovisual material. Expenditure for print books, eBooks, and audiovisual material is tracked using the library management system.
Within the print book budget separate budgets are then allocated to particular subject areas with regard given to student numbers on courses and costs of books for particular subject areas.
Additional finance may also be allocated towards the provision of materials for new programmes.
Final decisions for the purchase of all library materials rest with the library. The criteria below are applied to all purchases and donations which are being considered. Any donations received which are not added to the collections may be sold, exchanged or discarded at the discretion of the library.
General selection criteria for all resources
Additional selection criteria for electronic resources
Priority is given to material in electronic format where available as this dramatically increases accessibility of material. The library’s electronic access model requires both multiple simultaneous user access and remote access for material in electronic formats.
Considerations of availability of equipment and facilities inform format choice. Material available only in outdated formats should not be purchased. The current preferred formats are online streaming or DVD but this is subject to change in the future. For DVDs the preferred regions are region 2 or region 0. All film DVDs are 7-day loan for students and 2-week loan for staff. DVDs to be used as teaching aids are no longer acquired. However, past acquisitions of teaching aids are still retained on restricted access. This means that they can be borrowed by staff but can only be viewed by students in the library.
New acquisitions are chosen using the following aids:
The majority of material is selected in response to reading lists received directly from academic staff or students or downloaded from the online reading list software (http://lorls.dbs.ie) or the virtual learning environment (Moodle).
Academic staff may also make requests for additional material to be acquired to broaden the collection. In this case usually only 1 or 2 copies are acquired.
Students may also make requests for additional material to be acquired but the decision to purchase such material depends on its usefulness to other library users.
During term-time monthly reviews of reservation reports (numbers of reservations and average waiting times) are checked to ensure enough copies of texts in demand are available. Inter-library loan requests for books are checked at the end of the academic year to ensure there are no gaps in the collection for a particular subject area.
The Acquisitions Librarian may select additional material from catalogues etc. in order to add to depth and breadth to the existing collections in each subject area and to keep the collection up-to-date.
New editions of current textbooks and eBooks are also obtained as they become available to ensure the currency of the collection.
An annual evaluation of the collection is undertaken to ensure that it remains relevant to users’ needs and that the best use is made of the available space. Items may be deselected or withdrawn from the collection if they meet one or more of the following criteria:
Little used items that still have the potential for future use are stored in the library’s archive areas.
All paperback items are covered using Ryco book covers to maximise their durability. Items whose covers or pages have become loose are repaired by library desk staff where possible.
Items are considered for replacement when
Library users that have been responsible for the loss or damage of library material are liable for the cost of replacing such material.
An annual evaluation of the collection is undertaken to ensure that it remains relevant to users’ needs and that the best use is made of the available budget. Monitoring and analysis of electronic collections usage is also carried out to inform decisions regarding subscription renewals
This is normally managed by the vendor. Electronic material held locally by the college will be preserved with due consideration to best practice.
Effort should be made to alert users to the presence of electronic databases; electronic journals; print journals; print books; eBooks; and audiovisual material to encourage usage. This may be done using the following methods:
This collection development policy will be reviewed annually and revised as necessary.