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DBS institutional repository (eSource)

DBS eSource policy

This policy is set to clarify the policy for accepting and uploading student and staff work into the institutional repository (eSource). 

DBS eSource is an online service hosting published and unpublished work produced by Dublin Business School faculty and students. It holds the full text of articles, final-year projects, theses, conference papers, book chapters and more. DBS eSource is an open access repository, with the aim of making all content as widely accessible as possible following the principles of responsible Open Access (OA). 

Open Access (OA) is about allowing unrestricted, free access to peer-reviewed scholarly literature via the Web.

The benefits of OA are:

  • publicly-funded research is made available publicly
  • researchers can read and build on the findings of others without restriction
  • OA publications are more likely to be used and cited than one behind subscription barriers, thereby maximising research impact and increasing transparency in the findings and integrity in research practice

Increasingly, funding agencies are placing open access conditions on the publications resulting from research grants, requiring you to deposit a copy of your article in your institution’s Repository, DBS eSource.

We encourage all DBS faculty and students to deposit their research output into eSource. This will ensure your research gets maximum exposure as eSource is indexed by Google, Google Scholar, Registry of Open Access Repositories (ROAR), OpenDOAR (a global Directory of Open Access Repositories) and all other major search engines. Many funders require researchers to make their research publications available to all via open access and eSource presents an opportunity to meet these funders' requirements.

This policy will cover our submission guidelines and requirements for students, faculty and staff to upload their work onto eSource, versioning and updates, metadata standards, copyright and licensing, embargo periods and access levels, long-term preservation, and withdrawal. 

To submit work to eSource, our institutional repository, students are required to complete the Thesis Submission Form. Additionally, a Deposit Agreement Form must be signed to grant the repository non-exclusive rights to preserve and provide access to the submitted work. Only academic work achieving a minimum grade of a 70% on the written portion of the capstone may be considered for upload onto eSource. Submitted work must adhere to the rules of academic integrity, ensuring that all sources are properly cited and that the work is original and does not infringe upon any copyright or intellectual property rights. View the DBS Academic Integrity page for more information. Any violation of academic integrity, including requirements for ethical approval, will result in the rejection of the submission and the student will be reported to the Quality Assurance Officer for further action. 

Any staff that would like to have their work considered for eSource may reach out to the Library and Academic Hub. Submissions will be considered on a case-by-case basis.

All submitted work that has been accepted will be uploaded and available on eSource by the end of the following semester.

As part of our policy, we do not accommodate versioning and updates of submitted student work. Versioning and updates alter the original piece which was graded and submitted via the submission form and so interfere with the above submission guidelines which states that student work deposited in eSource reflects work that has been awarded 

  • 2:1 or above, for entries up to 2023
  • 1:1 for entries from 2024 onwards 

For staff, large changes in submitted documents, please refer to section 8 with the view of re-submitting the work that has been substantially altered. Staff may make small changes if they feel it necessary as long as it does not deviate from or alter the content in a substantial way.  Specific scenarios such as name changes will be accepted upon the author’s request and revision by DBS Library and Academic Hub.

Access Control:  Define access control policies, specifying who can access the repository and under what conditions.

Items that were not previously published (e.g. theses, discussion and working papers etc.) are made available under Creative Commons Sharealike 4.0.

This licence allows others to:
Share — copy and redistribute the material in any medium or format
Adapt — remix, transform, and build upon the material
The licensor cannot revoke these freedoms as long as the license terms are followed.

Under the following terms:
Attribution — Appropriate credit must be given, providing a link to the license, and indicating if changes were made. You may do so in any reasonable manner, but not in any way that suggests the licensor endorses you or your use.
NonCommercial — You may not use the material for commercial purposes .
ShareAlike — If you remix, transform, or build upon the material, you must distribute your contributions under the same license as the original.
No additional restrictions — You may not apply legal terms or technological measures that legally restrict others from doing anything the license permits. Items archived in DBS eSource are made available to the end-user under the provisions of the Copyright and Related Rights Act, 2000 (Ireland). All items are protected by copyright, with all rights reserved, unless otherwise indicated. For detailed information about copyright within the context of your work, refer to the Library Support section at DBS eLearning.  

Previously published items — items that were previously published are made available in accordance with the policies of the publisher/copyright holder. An item is only available for open access in DBS eSource if it complies with the access policy set by the publisher/copyright holder. Publishers’ copyright policies are sourced from: RoMEO (International) and OAKList (Australasian Region).

The Library supports authors to ensure compliance of their works with the policies of relevant publishers/copyright holders. For questions about copyright contact [email protected].

Once submitted work is in the process of being uploaded, metadata records will be created for the piece to ensure it is catalogued correctly and discoverable on the eSource platform. As part of our metadata standards, we adhere to the Library of Congress Subject Headings (LCSH) to tag entries with relevant terms: https://id.loc.gov/authorities/subjects.html. If an entry does not have LCSH compliant keywords, LCSH terms will be used instead. 

All new submissions on eSource will be made available for public access with some exceptions. Certain publishers require authors to adhere to a designated waiting period, known as an "embargo period". When filling the submission form, the author must make note of possible embargos and the period required by the publisher. We suggest a maximum of 12 months following the publication. However, we encourage authors to seek permission to upload their work to the institutional repository with no restrictions.  The full-text embargo will be lifted automatically upon reaching the specified embargo date. For individual cases, please  contact DBS Library and Academic Hub.

When a student expects to publish their work elsewhere, they may choose to submit the form at a later time when the publisher’s embargo on their work is lifted and their work can be input into eSource.

If students do not want to have their work available publicly, they are not required to submit to eSource. 

Note that there are several works that are restricted and may only be viewed on campus; this was only done for a legacy batch of works and is no longer available as an option

We accept and preserve content suited to the mission of the DBS Library and Academic Hub to support, enhance, and collaborate in the instructional, research, and service activities of the faculty, students, and staff.

We are committed to preserving and providing access to the content indefinitely. Depending on the type of material and the repository capacity, periodic reviews will be conducted every 10 years to revise and archive older materials that we deem no longer relevant or useful according to DBS Library and Academic Hub strategy. 

If you wish to remove your work from eSource, you must send an email detailing your request to [email protected]. In the email please include your name, phone number, and title of the publication with the link.

If work is found on eSource that has cause for legitimate concern, contact us at [email protected]. In the email please include your name, e-mail address and postal address, phone number, title of the publication with the link, and your reason for requesting an investigation. 

Examples of grounds for legitimate concern include; copyright infringement, academic impropriety, breach of privacy and confidentiality and anything that is deemed defamatory and unlawful.

After we receive your email we will endeavour to:

  • Reply as quickly as possible - usually within 24 hours, unless the request has been received over a weekend or on a public holiday.
  • Escalate the request to all relevant parties/departments for investigation.
  • Remove the work while it is being investigated.
  • We will inform the depositor of the work about the nature of the complaint and give them time to respond.
  • If the outcome of the investigation finds grounds for legitimate concern we will permanently remove the item from eSource. 

Our timeline for the process is 10-14 days, however, it may not always be possible to conduct an investigation within this timeframe. We will keep all interested parties updated during the investigation.

For students whose work is found to contain copyrighted material, who have partaken in academic impropriety - plagiarism, collusion, outsourcing of work - will be escalated to the appropriate authorities and your award from DBS may be revoked.